I’ve been scratching my head over the best way to organize my accounts and account groups. I was concerned that if I organized them the wrong way, I would have a bunch of corrupt data.
Then I realized that since the groups don’t contain transactions (only the accounts do), that I won’t run into a problem where I put a transaction in an incorrect group. Accounts can always be reorganized, and their transactions will come along.
So my strategy now is to start with the base level accounts, which only contain transactions, and then after I’m happy with how those are, I can use the account groups (which only contain accounts, no transactions) to organize them better for reporting.
Account Numbers
Ask any accountant, account numbering is important. I’m using the following basic numbering outline:
Assets - 10000
Liabilities - 20000
Equity - 30000
Revenues - 40000
Expenses - 50000
Anything below that has been completely random so far. Does it make sense to coordinate account numbering with account groups?
The way pbooks works now is that there is an account_id behind the account number, so you can change an account number without losing the entries associated with it.
Account Hiding
For an information overload perspective, the number of accounts can be overwhelming. I’ve just implemented a feature which allows the hiding of accounts. This way, you can have “active” accounts that don’t add to the clutter and confusion of the user interface.
Hidden accounts can be temporarily “shown” with a simple click of a button. They will remain shown until you either click another button to hide them again, or logout and log back in again.
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